Free Time-Saving System For Making Copies

Do you need more planning time?

Your planning period should be for planning, not making copies! 🖨️

If you’ve ever felt like there just wasn’t enough time to get it all done, you’ll want to set up a grade-level copy system. 🍎 It’s a great way to make use of parent volunteers.

With that in mind, I have a new freebie for you. 🎉

Teachers, save time making copies with this free system!

Give it a try. Get together with your teammates to recruit a group of parent volunteers and set up a copy system with your grade-level team. It takes a little effort up front to organize it, but you’ll save so much time all year long. ⏰

Free daily folder labels and copy notes to set up a time-saving system for making copies.

Grade-Level Copy System Supplies:

This system is easy to set up, but you’ll need a few supplies.

⭐ A file box or crate to hang files in

🍎 6 hanging files

⭐ 6 manilla folders for each teacher

🍎 Paperclips

⭐ Paper for printing and copying

Tip: A rolling cart is a perfect place to store your grade-level copy system because parent volunteers can easily take it with them when they’re making copies.

Set Up Your System For Making Copies:

👉🏼 First, grab the FREE folder labels and copy notes. They’re a crucial part of this system.

Next, label five hanging files with the days of the week and the last hanging file with finished copies. Put all six hanging files into the file box.

Then, add the folder labels to 6 manilla folders for each teacher: 5 daily folders & 1 finished copies folder. Add them to the corresponding hanging files.

Finally, make plenty of copies of the copy notes. They’ll make it easy to communicate exactly how you need things to be copied. Just paperclip a copy note to your originals and file them in the folder for the day you want to get the copies back.

Ask a reliable parent volunteer to set up a schedule with volunteers from all of the grade level classrooms. Just remember, this system works best if you plan ahead. That way, if a volunteer doesn’t make it in, you can move your originals into the next day’s folder.